Lease renewals and rent reviews might not be the most glamorous parts of letting out a property, but they’re among the most important. Handled well, they help landlords protect their rental income, avoid voids, and maintain good relationships with tenants. Handled poorly, they can lead to legal trouble, lost income, or even the loss of a great tenant.
At Country Properties, we know how vital these moments are in the tenancy lifecycle. That’s why we take a proactive, transparent, and data-led approach to lease renewals and rent reviews. Whether you’re a first-time landlord or a seasoned investor, here’s how we help you navigate these key steps with confidence and care.
Why lease renewals and rent reviews matter more in 2025
The lettings landscape has changed dramatically in recent years. In 2025, landlords are facing increased mortgage costs, tighter regulations, and growing expectations from tenants. Renters are savvier, more informed, and more likely to shop around if they don’t feel they’re getting value for money.
At the same time, rental values are still rising across many parts of the UK. According to Rightmove’s Rental Price Tracker, average asking rents outside of London increased by 9.5% year-on-year in Q3 2025, while Zoopla’s latest Rental Market Report notes that tenants are staying in their properties for longer due to limited supply and high moving costs.
In this climate, regular rent reviews help ensure landlords don’t fall behind the market, while well-managed lease renewals help retain reliable tenants. When handled with professionalism and sensitivity, both processes can protect and even boost your return on investment.
How Country Properties manages lease renewals with care and clarity
We believe lease renewals are about more than just paperwork. They’re a chance to strengthen your relationship with your tenant, avoid the costs of re-marketing, and lock in stable income for another term.
Here’s how we manage it:
- Early communication
We typically begin the renewal conversation around two to three months before the fixed term is due to end. This gives everyone enough time to make decisions, negotiate terms, and avoid last-minute issues. - Landlord and tenant input
We reach out to both parties to understand their intentions. Does the tenant want to stay? Are they happy with the current rent? Is the landlord considering a change in terms? We use this feedback to shape the next steps. - Legal compliance
Our tenancy renewal agreements follow the latest legal requirements. We ensure that the correct notice is given, documents are signed properly, and deposits are updated if needed. - Tenancy type advice
We advise landlords on whether to renew with another fixed term or allow the tenancy to roll into a periodic (monthly) arrangement. The right choice depends on your goals, the tenant’s circumstances, and market conditions. - Minimising voids
By acting early and supporting clear decisions, we help reduce the risk of unexpected vacancies and the costs that come with them.
The Country Properties approach to fair and data-driven rent reviews
Rent reviews can be sensitive, but they’re essential to keeping your investment aligned with the market. Our approach balances local data, tenant communication, and landlord goals.
Market-led decisions
We use local property data from our own branch network, Rightmove, and Zoopla to benchmark rents. This allows us to recommend a fair increase that reflects your property’s size, location, condition, and features.
Timing is key
Rent increases are usually considered at the point of renewal or annually, depending on the tenancy agreement. For periodic tenancies, we follow the Section 13 procedure under the Housing Act 1988, which requires a minimum of one month’s written notice.
Consideration of affordability
We understand that a long-term tenancy is more valuable than a short-term rent hike. We assess the tenant’s payment history and current economic conditions to ensure the increase is realistic and sustainable.
Clear communication
We explain rent increases to tenants clearly and professionally, reducing the risk of dispute or early termination. Transparency helps maintain trust and often leads to a smoother agreement.
Negotiation support
Where there are questions or concerns, we mediate the conversation to find a resolution that works for both sides. Our experienced team knows when to stand firm, when to compromise, and how to avoid conflict.
Staying compliant with legislation and fair rent practices
The legal landscape around renting is evolving. With the Renters (Reform) Bill gaining traction and the government placing more scrutiny on fair practices, landlords must tread carefully when adjusting rents or renewing agreements.
Here are a few key compliance areas we help manage:
- Correct notice periods: Whether under Section 13 or as part of a renewal, we ensure you follow proper timelines
- Deposit updates: If rent increases require a higher deposit, we update deposit protection scheme records accordingly
- Written agreements: All renewals are provided in writing and signed digitally or in person
- Tenancy types: We guide landlords on the legal implications of switching from fixed-term to periodic arrangements
- Right to Rent checks: If required, we repeat checks as part of a renewal to stay legally compliant
Failing to meet these requirements could lead to fines, delayed evictions, or unenforceable agreements. That’s why using a trusted letting agent like Country Properties offers peace of mind.
What landlords can expect from us during the renewal and review process
At Country Properties, our aim is to simplify the process and protect your rental income. Here’s what our landlords benefit from:
- Dedicated property manager: A single point of contact who handles all negotiations, notices, and paperwork
- Rental market insights: We provide up-to-date data on comparable properties to inform any rent changes
- Tenant retention focus: We aim to keep good tenants happy while ensuring fair returns for landlords
- Full legal compliance: We manage all documentation and timing to ensure you stay on the right side of the law
- Optional property management: If you prefer a hands-off approach, we offer fully managed packages covering inspections, maintenance, renewals and more
Our service is designed to reduce stress, save time, and improve outcomes for landlords.
Why a proactive approach helps maximise income and minimise voids
Many landlords wait until the last moment to think about renewals or rent reviews. This reactive approach often leads to:
- Rushed negotiations
- Missed legal deadlines
- Unplanned vacancies
- Undervalued rents
In contrast, being proactive ensures:
- Stable rental income
- Happy tenants who feel respected
- Better cashflow forecasting
- Higher long-term returns
Our landlords often tell us they value how early we initiate the renewal process and how well-informed they feel when decisions need to be made.
Conclusion
Lease renewals and rent reviews don’t have to be complicated or uncomfortable. With Country Properties managing the process, you can be confident that your property, your income, and your tenants are all in safe hands.
We take the time to understand your goals, advise you on the best options, and handle every step with professionalism and care. Whether you own a single buy-to-let or a growing portfolio, our team is here to help you make smart, sustainable decisions.
Let us help you manage your rental with confidence. Book a free rental valuation today.
